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Data and Monitoring

Attendance Leader

A senior member of our staff will oversee, direct and co-ordinate the school’s work in promoting regular and improved attendance and will ensure that the Attendance Policy is consistently applied throughout the school.  This person, known as the Attendance Leader, will also ensure that up-to-date attendance data and issues are shared weekly with the Senior Leadership Team, are made regularly available to all staff, pupils/students and parents/carers (who will regularly be reminded about the importance of good school attendance) and that a report is prepared for the governing body half termly.  S/he will ensure that attendance issues are identified at an early stage and that support is put in place to deal with any difficulties.

It is very important therefore that you make sure that your child attends regularly and this Policy sets out how together we will achieve this.


Parents/Carers are expected to contact school at an early stage and to work with the staff in resolving any problems together.  This is nearly always successful. If difficulties cannot be sorted out in this way, the school may refer the child to the Local Authority Attendance Officer from Peterborough City Council, School Attendance Team. S/he will also try to resolve the situation by agreement but, if other ways of trying to improve the child’s attendance have failed and unauthorised absences persist, these Officers can recommend that the Local Authority use sanctions such as Penalty Notices or prosecutions in the Magistrates Court

How we monitor attendance/absence

We keep track all our children’s attendance and absences thoroughly through regular reports from our Management Information System (MIS). We look at the reports on a regular basis to track any concerns that may arise due to unauthorised absences and to ensure that any interventions are timely and appropriate. 

We routinely monitor attendance and absences daily, weekly, half termly, termly and annually to assist the school in providing support and/or changes to our process where necessary to provide the correct support to families.

We analyse all patterns of absence, both authorised and unauthorised* and try to ensure that parents/carers are informed of any child’s attendance that fails below the National Average to prevent your child becoming a persistent absentee (PA) which means that they have an attendance below 90%. A pupil becomes a ‘persistent absentee’ when they miss 10% or more schooling within an agreed period for whatever reason.  Absence at this level may cause considerable damage to any child’s educational prospects and we need full parent/carer support and co-operation to tackle this.

Our interventions at this stage may include, but is not limited to:

  •   writing to parents/carers if attendance drops below the school’s threshold of …%.
  •   requesting that they provide evidence to support absences
  •   calling a School Attendance Meeting
  •   making an Early Help Referral
  •   referring to the Local Authority for support

PA pupils are also tracked and monitored carefully through our pastoral system, and we may also combine this with academic mentoring where absence affects attainment.